Executive Assistant (GM) - Queenstown (QLDC)

Employing over 600 people in one of the most stunning locations in the country, Queenstown Lakes District Council is at the very heart of a dynamic community. Our services are essential to the people in our region and include infrastructure development, community recreational facilities and planning, building and other regulatory services.

We’re proud to be QLDC, and in response to the growth the district has experienced over recent years, QLDC has itself experienced substantial growth. We genuinely believe in developing our people and providing them with all the tools and opportunities needed to succeed.

About the role:
Supporting the General Manager of Assurance Finance & Risk, you will be primarily responsible for providing exceptional executive support ensuring the GM’s needs are always met. You’ll be responsible for diary management, assisting the General Manager Assurance, Finance & Risk with tasks as required in a timely manner, and liaising with a range of staff and other stakeholders on their behalf.

You’ll be ensuring the GM has all the information required before meetings and help to prepare reports and other material for executive leadership team, council meetings and other committees, as well as providing administrative support to the wider team.

Responsibilities of the role:

• Meeting preparation and minute taking
• Providing a high level of administrative support including word processing, excel spreadsheets, InDesign and PowerPoint presentations
• Raising and receipting purchase orders
• Event co-ordination including organising travel, accommodation, training, catering and other tasks as required
• Liaising with other departments to promote seamless processes across departments
• Always delivering high quality customer service.

What we offer
We are proud to offer a comprehensive benefits package that supports your health, wellbeing, and professional growth, including:

• Hybrid working practices
• Relocation assistance
• Southern Cross health insurance
• Highly discounted membership to our health and fitness facilities
• Genuine commitment to your training and career development

What you'll bring to the role:
You’ll have a diploma (NZQA Level 5) qualification in business administration or similar and 3+ years experience in executive/personal assistant or office management. You’ll be a highly organised and motivated individual with a strong ability to effectively multitask.

• Previous experience in a local government environment is advantageous
• Experience using Teams, and Microsoft Office to a high level
• Experience with invoicing processes – a bonus but not essential
• Demonstrated ability to take on responsibility and use initiative to prioritise work effectively under pressure and to tight deadlines
• Excellent interpersonal skills and proven ability to establish and maintain effective relationships
• Well-developed communication skills, both written and verbal.

Click 'Apply Now' and submit your C.V. and cover letter or direct any questions to our People & Capability team, on [email protected].

Applications close: Friday 3rd January

Please note we will review and process applications as they come through; we encourage your early application.